ECE Satisfactory Academic Progress Review for MSEE and PhD Students
To maintain a high quality program, the ECE Department has instituted a Satisfactory Academic Progress Policy and Progress to Degree Policy for graduate students enrolled in the daytime MSEE and PhD programs, which includes satisfactory academic performance and progress towards degree milestones as outlined below. Please see your Graduate Program Advisor (GPA), Brenda Larson, if you should have questions.
Basic Standards for Satisfactory Academic Performance:
The UW, Graduate School and Electrical & Computer Engineering Department requirements for satisfactory academic performance include:
Students must enroll in a minimum of 2 credits or apply for On-Leave status each quarter, except during summer or vacation quarters, until their course requirements and general exam have been completed. RA’s, TA’s, and international students must register for a minimum of 10 credits, except for summer or vacation quarters.
- Students are expected to enroll in 10 credits that will count toward their degree, each academic quarter, except for their final quarter, or if approved for reduced enrollment.
Graduate students are required to maintain a 3.0 cumulative GPA in the program to graduate, and earn at least a 2.7 GPA or ‘CR’ in coursework for it to count toward the graduate degree.
Courses, seminars or research credits should be at the graduate level (4xx-8xx).
Departmental Expectations for Satisfactory Degree Progress for PhD students
The Department has the following additional expectations about PhD milestones:
PhD students should identify their research advisor before the end of their first year in the program.
PhD students should pass their qualifying exam by the end of their second year in the program.
PhD students should pass their general examination by the end of their third to fourth year in the program.
The PhD supervisory committee should be appointed at least 3 months before the general examination.
The PhD Reading Committee should be appointed at least 3 months prior to the final exam.
Review of Progress/Probation/Dismissal
All graduate students will be reviewed quarterly for satisfactory academic performance. If a student fails to meet the standards for satisfactory academic performance as described above, the Department will send a letter to the student via email with a copy to the faculty advisor, explaining they will be placed on academic warning or probation for the next quarter in residence. Faculty advisors will be consulted on all cases of probation. Students will be asked to contact the ECE Graduate Program Advisor at firstname.lastname@example.org within 10 days of receiving a letter. If students are placed on academic probation for more than two consecutive quarters in residence, they may be dismissed from the program. We will send a letter via email and US Mail informing students of dismissal from program to last address on record.
Students may appeal these recommendations by contacting ECE’s Graduate Program Advisor in Academic Advising at email@example.com, who will forward the appeal to the Graduate Program Coordinator or Associate Chair for Education. Appeals beyond this point must follow the process outlined in Graduate School Memorandum No. 33, Academic Grievance Procedure.
In addition to the above academic and time to degree expectations, we expect from all PhD students:
Satisfactory work performance in your Academic Student Employee (ASE) appointment [Teaching Assistant (TA), Research Assistant (RA) and/or Staff Assistant (SA)]:
Departmental ASE’s are provided with specific job descriptions when offered RA, TA or SA Appointments, and they are expected to perform their job responsibilities as outlined in their job description.
Students are expected to meet weekly with their advisor or supervisor to ensure that they are fulfilling the responsibilities of the position.
Meeting all standards and requirements of the Student Conduct Code of the University of Washington Handbook.
International students and permanent residents must demonstrate English Language Proficiency according to the Graduate School’s Memo 15, no later than the end of their first academic year in the program.
Failure to meet expectations listed above can result in a loss of funding commitments.
Semi-Annual Review of Progress Faculty Review
In addition, PhD students will engage in an annual review during Spring quarter - with their faculty research advisor(s) and the Graduate Program Coordinator (GPC) and/or Review of Progress Lead Faculty - to assess student progress toward their degree, including academic and research progress, milestones (Qualifying, General and Final Exam), awards, publications, Academic Student Employment (ASE) performance, and future goals.
If student is determined to have not made adequate progress toward their degree in the Spring review, a warning letter or probation letter may be emailed to student, and a follow-up review will occur in Autumn quarter.
Updates or corrections to this page should be sent to firstname.lastname@example.org.