Operations > Computing > FAQ
Computing Account Policies
The Department of Electrical & Computer Engineering provides computer accounts for all individuals who are currently either enrolled in Electrical & Computer Engineering degree programs or Electrical & Computer Engineering courses. This account is provided for educational purposes only.
- Your responsibility as a user
- Data retention policy
- Account limitations
- About account backups
- About account expirations
- Security issues
- Copyright and legal obligations
Your responsibilities as a user
It is your responsibility as a user to understand that some of the programs and facilities provided on the computer can unintentionally affect other users. Out of consideration for other users, you must act thoughtfully and fully acquaint yourself with the consequences and impact of any of your actions. You should understand that if you harm or inconvenience other users through your own carelessness or unfamiliarity with the computer and its facilities, your account may at any time be cancelled without notice and be subject to further consequences as well.
When you are in any of the ECE computing labs, please be respectful of the other users. Also note that we do not allow any food or drink in the ECE computing labs.
- You must agree to the terms of the Software Copyright Policy.
- You must agree to the terms of the Ethics in Computer Usage Policy.
Data retention policy
After an account has expired, data owned by that account will be kept for a limited time, according to the position of the account's user. Data owned by undergraduate students and visitors will be kept on disk for one quarter following the expiration of the account. Data owned by graduate students, staff, and faculty will be kept on disk for two quarters, following the expiration of the account.
After six months, all data - including backups - associated with an expired account may be deleted.
Account usage limitations
This account is for educational purposes only, related to the instructional programs of the Department of Electrical & Computer Engineering. The account will NOT be used for commercial activities or for ANY activity outside of the scope of the educational program.
Student disk quotas
The maximum amount of disk space students may use on our student fileserver (accessible via the linux lab systems) is as follows:
- Undergraduate students: 10 GB
- ECE graduate students: 20 GB
As is the case with most other UW departments, student printing in the ECE department is managed by Dawg Prints.
ECE performs limited backups of ECE computing and server systems. It is recommended that, in addition to the backups we perform, users make their own backup copies of their files on a regular basis, ideally to multiple locations, for example to the UDrive or a USB stick.
Version control softare such as git may also be useful for research purposes (though can be complicated); ECE installs
git on many of the ECE lab systems, and hosting providers such as bitbucket offer sharing for educational accounts.
In order to maintain a more perfect account database the following expiration policies have been instated.
- Graduate and undergraduate students will be given an account expiry 4 years form the date of account creation.
- Faculty and staff accounts will expire December 31 of the 6th year after the date of account creation, and can be renewed for as long as an individual remains with the department.
- Non-ECE student accounts will expire at the end of the current quarter.
- Temp and guest accounts will expire at the end of the current year, exceptions will be made if approved by sponsors.
- An email will be sent to users shortly before their account expires. Users will be able to renew their accounts by simply replying to this mail. Staff and faculty accounts will be renewed for an additional 5 years, all other accounts will be renewed for an additional 1 year. A note from a professor or advising will be required after the first renewal for non faculty/staff accounts.
- When an individual leaves the department, his/her account will generally be flagged as expired within a day or two of departure. The user's files will be retained per the Data Retention Policy above.
The account is for the user's individual use only and the user will NOT let any other person use their account. The user will NOT tell anyone the password to their account. System Administrators may verify that the user is the only one using their account. Anyone who uses computer time or facilities without proper permission, or helps another to do so, may be committing a criminal act and may be subject to criminal prosecution.
About copyright and other legal obligations
System files and many other applications and files (including, but not limited to sources binaries, and documentation files) are provided under license agreements and are not to be copied in any way shape or form. Copying software is ILLEGAL and users who are found breaking the law will be turned over to the proper authorities.